Privacy Policy
1. Introduction
Whitecollars Consultancy Ltd ("Whitecollars", "we", "us", or "our") is committed to protecting your personal data and respecting your privacy.
This Privacy Policy explains how we collect, use, store, and protect your personal information when you use our website: https://whitecollars.net/
By using this website, you acknowledge that your personal data will be processed in accordance with this Policy.
2. Company Information
| Company Name | Whitecollars Consultancy Ltd |
| Company Number | 11478911 |
| Registered Address | 20–22 Wenlock Road, London, England, N1 7GU |
| info@whitecollars.net |
3. Scope of This Policy
This Policy applies to:
- Website visitors
- Individuals submitting enquiries or booking requests
- Candidates submitting CVs or applying for roles
- Clients and prospective clients
4. Information We Collect
We may collect and process the following categories of personal data:
4.1 Personal Information
- Full name
- Email address
- Phone number
4.2 Professional Information (Candidates)
- CV / resume
- Employment history
- Skills, qualifications, and experience
4.3 Business Information (Clients)
- Company name
- Hiring requirements
- Role specifications
4.4 Communication Data
- Messages submitted via contact forms
- Email or phone correspondence
4.5 Technical Data
- IP address
- Browser type and version
- Device information
- Website usage data (via cookies and analytics tools)
5. How We Collect Your Data
We collect personal data when you:
- Submit a contact or enquiry form
- Book a meeting through the website
- Submit your CV or apply for a job
- Communicate with us via email, phone, or messaging
- Interact with our website (via cookies and analytics tools)
6. How We Use Your Data
We use your personal data to:
- Respond to enquiries and communication requests
- Provide recruitment and talent sourcing services
- Match candidates with relevant job opportunities
- Share candidate profiles with potential employers
- Manage client relationships
- Improve our website and services
- Maintain internal records and operations
7. Lawful Basis for Processing
We process your personal data based on:
- Consent — when you submit forms or provide your CV
- Legitimate Interest — for recruitment services and business operations
- Contractual Necessity — where a formal agreement exists
- Legal Obligation — to comply with applicable laws
8. Candidate Data & Recruitment Use
If you submit your CV or apply for a role:
- Your data will be reviewed to assess your suitability for opportunities
- Your profile may be shared with prospective employers or clients
- Your data may be retained and considered for future roles
- Your data may be transferred across different jurisdictions where relevant opportunities exist
You may request removal of your data at any time.
9. Sharing Your Data
We may share your personal data with:
- Clients and prospective employers (for recruitment purposes)
- Service providers (e.g. CRM systems, hosting providers, email tools)
- Legal or regulatory authorities where required
We ensure that all third parties process data in accordance with applicable data protection laws.
We do not sell your personal data.
10. International Data Transfers
As we operate globally, your personal data may be transferred and processed outside the UK or European Economic Area (EEA).
Where this occurs, we implement appropriate safeguards, including:
- Standard contractual clauses
- Secure data handling practices
11. Data Retention
We retain personal data:
- For as long as necessary to fulfil recruitment and business purposes
- To consider candidates for future opportunities
- To comply with legal and regulatory requirements
You may request deletion of your data at any time.
12. Your Rights
Under applicable data protection laws (including UK GDPR), you have the right to:
- Access your personal data
- Request correction of inaccurate data
- Request deletion of your data
- Restrict or object to processing
- Withdraw consent at any time
To exercise your rights, contact: info@whitecollars.net
13. Data Security
We implement appropriate technical and organisational measures to protect your personal data. However, no system is completely secure, and transmission of data over the internet is at your own risk.
14. Cookies & Tracking
We use cookies and similar technologies to:
- Improve website functionality
- Analyse website usage and performance
- Enhance user experience
You can manage or disable cookies through your browser settings.
15. Third-Party Services
We may use third-party providers such as:
- Analytics tools (e.g. Google Analytics)
- Communication and CRM platforms
These providers process data in accordance with their own privacy policies.
16. Third-Party Links
Our website may contain links to external websites.
We are not responsible for:
- Their content
- Their privacy practices
- Any data you provide to them
17. Changes to This Policy
We may update this Privacy Policy from time to time.
Changes will be posted on this page. Continued use of the website indicates acceptance of the updated Policy.
18. Contact
For any questions, requests, or concerns regarding this Privacy Policy:
